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Executive Assistant

September 24, 2021
Toronto, ON

description

Adela is focused on the detection of cancer and other high-morbidity, high-mortality conditions through a blood test. The Company’s genome-wide methylation analysis technology has the unique ability to distinguish the most-highly informative (methylated) regions of the genome from the non-informative regions and preferentially target those informative regions for sequencing. The technology is initially being developed for use across the cancer continuum for detection, diagnosis, and management, and in the future will be applied to other conditions beyond cancer.

The Executive Assistant (EA) will provide advanced administrative support to ensure the smooth operations of the CEO and Senior Leadership Team. The EA will be extremely well organized, an excellent communicator, capable of effectively managing complex schedules, skilled at interfacing with key external audiences, and able to prioritize and work closely with other members of the executive team to coordinate various activities. Over time, the EA will be able to anticipate many of the needs of the team and will be proactive in the execution of those needs.

responsibilities

  • Provide high-level executive administrative support to the CEO and the Senior Leadership Team.
  • Regularly handle confidential and proprietary information with discretion.
  • Proactively manage the Senior Leaderships Team calendars, prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements and efficiency.
  • Draft, design, and edit corporate files as needed, including external & internal presentations and meeting materials.
  • Ability to communicate/outreach to clinical partners.
  • Provide travel support, both domestic and international, and oversee related logistics. Pro-actively troubleshoot and address travel conflicts and issues.
  • Manage Senior Leadership Team’s expense reporting in a timely manner.
  • Provide hospitality to all guests and help to create a welcoming environment.
  • Arrange off-site meetings including venue, accommodations, catering, meeting supplies, etc., as needed.
  • Manage office experience for Executive, Investors, Customers and Employees, including ordering office supplies, negotiating office supply contracts, etc.
  • Act as the point of contact for the executive team between internal/external customers & clients. This includes responding to emails, taking messages and routing correspondence.
  • Provide hospitality to all guests and help to create a welcoming environment.
  • Arrange off-site meetings including venue, accommodations, catering, meeting supplies, etc., as needed.
  • Manage office experience for Executive, Investors, Customers and Employees, including ordering office supplies, negotiating office supply contracts, etc.
  • Lead ad hoc projects as requested by the management team.
  • Handle requests and queries appropriately and timely
  • Perform other tasks as requested.

qualifications

  • At least five years in life sciences industry, pharmaceutical or biotechnology supporting senior level executives.
  • Highly-developed interpersonal skills including communication and listening skills, friendly and helpful demeanor, exhibiting a professional, energetic, proactive and enthusiastic demeanor.
  • Excellent verbal and written skills and attention to detail.
  • Demonstrate excellent judgment and influence management skills.
  • Proactive approach to business needs and requirements.
  • Discretion and confidentiality
  • Ability to work independently and be flexible, adjusting priorities and tasks in real time to support the objectives of the departments.
  • Successful experience in fast-paced entrepreneurial environment.
  • Excellent working knowledge of Google (Gmail and calendar) PowerPoint, Word, Excel

Education

  • Bachelor’s Degree preferred